Phase H: Closing Preparation

SIPOC Workflow Components

Coordinate with Title Companies and Appraisers

1. Access the Loan File
- Open the borrower's loan file in Encompass
- Navigate to the Vendor Management section
- Review current vendor assignments
2. Verify Vendor Requirements
- Check title company credentials
- Confirm appraiser licensing
- Review vendor availability
3. Send Service Requests
- Generate vendor orders
- Include necessary loan details
- Specify required timeline
4. Track Progress
- Monitor order status
- Update tracking system
- Document communications
5. Review Deliverables
- Verify received documents
- Check for completeness
- Update loan file

Verify Underwriting Conditions

1. Review Conditions List
- Access conditions in Encompass
- Check status of each item
- Identify outstanding requirements
2. Document Verification
- Review submitted documents
- Validate against requirements
- Note any discrepancies
3. Update Status
- Mark conditions as satisfied
- Document pending items
- Update tracking log

Schedule Closing

1. Coordinate Schedules
- Contact all parties
- Check availability
- Propose closing dates
2. Confirm Details
- Set closing time
- Verify location
- Document confirmations
3. Send Notifications
- Distribute schedule details
- Confirm receipt
- Update calendar

Prepare Closing Package

1. Generate Documents
- Create closing disclosure
- Prepare settlement statements
- Compile required forms
2. Review Package
- Verify calculations
- Check document accuracy
- Confirm completeness
3. Organize Documents
- Arrange in signing order
- Mark signature locations
- Create closing checklist

Confirm Document Readiness

1. Final Review
- Check all documents
- Verify signatures needed
- Confirm calculations
2. Quality Control
- Review package contents
- Verify compliance
- Check formatting
3. Distribution Prep
- Prepare copies
- Set up delivery
- Document readiness